Print Audit

The cost of running office printers is not just the purchase price of the machine. The Total Cost of Ownership (TCO) depends on the price of its ink or toner as well as a host of other hidden costs (including IT management and invoice processing). Often maintenance costs, including fitting replacement parts, such as the drums in a laser printer or maintenance kits can prove expensive.

When you consider these extra costs, a printer with a low headline purchase price may turn out to be a more expensive option overall. FleetMPS has a TCO calculator, which compares our own solution to your current practises for printing.

Automate and Simplify Printing:

Fleet MPS offers a FREE comprehensive audit of your print, copy, scan assets and our consultants can recommend an automated, secure and easily managed alternative which will demonstrate a positive return on your investment

Our audit service starts with a detailed review of your business process and needs.

Using our powerful iPad based software tools, our consultant will record and analyse:

  • All Input-Output assets in the Business
  • The detailed location of the Input-Output assets
  • The throughput of usage on all such assets

The purpose of the Input-Output Audit will be to help you understand the total cost of ownership on the Input-Output assets in the business and related costs per document across all devices

The project will be completed when we have made a recommendation to improve current processes with best of breed technology and support solutions. We will help you to manage document strategies while improving efficiencies, streamlining process and driving down costs.

After the audit is completed we supply a detailed report & proposals including:

Analysis : Looking at your objectives and current business requirements
Reporting : Detailed review of the findings and information gathered
Architecture: Designing a professional solution that can include Print and scan management
Scope: Presenting a detailed route to roll out and Implementation plan using our professional services consultants
Installation: Detailed Prince 2 project management methodology.
Managed Service: Ongoing service maintenance by trained technicians
Account management: Ongoing review to ensure effective use of solution and collaborative plans for future development.

Migrating customers to higher levels of print automation and document management maturity, including converting paper-based workflows to digital and re-engineering processes for greater efficiencies, is the third stage of next-generation Managed Print Services (MPS). We call this stage “Automate and Simplify,” and this is where it gets interesting. With the right technology now in place and securely integrated into your IT environment, we look at what it takes to improve productivity in your document-related workflows. We offer services and technology that take workflow automation beyond just scanning and digitizing paper documents into real business transformation. We start by capturing quantitative data to analyse your current document workflow.

We also provide information about why documents are printed, shared and moved through your business. This dual approach is unique to our methodology.

The result is data-driven analysis specific to your document use and processes. After your workflow analysis, Fleet MPS delivers a Process Optimisation Report. It provides actionable insights and recommendations to automate and simplify your document workflows.

  • We carefully execute workflow integration, because we know you can’t afford any disruptions or risks when you introduce change.
  • Once we optimise your workflow, we stay engaged with services, dashboards, content management and other innovations to keep your workflow efficient and secure.

Fleet MPS deliver real benefits and allow you to focus on your core objectives while we manage all aspects of your print and document management strategy.